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Stoqo Case Analysis – Kluthe’s Low Investment and High Rewards Choice

Stoqo is a SaaS-based Australian inventory management software. It covers functions such as purchasing, sales, warehouse management, assembling and processing, cost accounting and business analysis reporting, which suits the needs of companies focusing on trading and simple assembling.

Stoqo adopts an innovative design concept on function layouts and procedure designing, hence bringing user-friendly and smooth experience to its users.

Kluthe Chemical (Shanghai) Co., Ltd (hereinafter referred to as Kluthe) is a Germany funded trading company offering automotive chemical products to its customers. Kluthe operates on a small scale, with approximately 20 employees. It mainly sells lubricants, cleaners, corrosion protection fluids and other chemical products to its customers. The Company imports or purchases its products from domestic third party OEMs, after which it sells them to domestic automotive industry customers and overseas agents.

Kluthe solves the problems of inventory data timeliness and accuracy through implementing Stoqo cloud-based solution, which fulfils daily sales and inventory control management requirements, as well as specific requirements covering differentiated pricing rules setting and analyzing sales and products by industries. Stoqo’s intuitive and easy-to-operate technical architecture not only succeeds in controlling users’ learning costs, but also reduces workloads substantially, which is conducive to overall working efficiency.

Kluthe has attained a far better ERP system solution with lower cost and more rewards, and fulfilled its requirements on complete inventory information management, clear and effective process control and real time reporting analysis.

1. Conduct Stock-in and Stock-out Management, as well as Inventory Analysis through Batch/Serial Number and Expiry Dates Functions

Cleaner is one of Kluthe’s main products requiring strict batch/serial number and expiry date management. The system requires users to note down batch/serial number and expiry dates during purchasing, and it is necessary to follow expiry dates strictly during order picking and delivery.

In Stoqo, users could apply the costing method, “Special - Batch”, where they could set which product batches should be delivered. In the meantime, the system could calculate cost of good sold in a timely manner, and sales profits would be demonstrated too.

It is required to set products’ batch numbers and expiry dates during stock received process in Stoqo

It is required to set products’ batch numbers and expiry dates during stock received process in Stoqo

Through accurate batch/serial number and expiry dates records, the Lot Expiry Report could analyze inventory products’ expiry dates, assisting management level in further decision-making process.

It is required to confirm products batch numbers and expiry dates during picking process in Stoqo

Analyze expired products through Lot Expiry Report in Stoqo

2. Differentiated Sales Pricing Rule: One Customer One Price

Kluthe often signs long-term contracts with its customers, where a fixed price is set within contract periods. This price varies from different customers.

Stoqo offers a discount rule function for users to set sales price rules, enabling automatic price overrides during sales order creation and hence avoiding erroneous manual input. This function helps realize differentiated sales pricing rules for various customers.

Set a Product’s Fixed Price in Stoqo

Set Products’ Price Rules for Different Customers in Product File

Apply Discounts in Sales Order to Attain Preset Sales Price Automatically

3. Market Share Analysis by Industries

Kluthe needs to compare product sales and automobile output in each vertical automobile industry to calculate market shares by industries, so as to formulate pricing rules.

For other ERP solutions, it is normally required to conduct customizations or complex settings to track each sales entry by industries. Furthermore, a set of relative analysis reporting should also be customized to fulfill customers’ analysis requirements. However, as an easy-to-operate SaaS inventory management solution, Stoqo has dedicatedly included this function as an Additional Attribute, enabling flexible function realization, easy configuration and convenient report checking.

With Stoqo’s Additional Attributes function, users could choose industries for each customer. When users view sales related reporting, they could then see customer’s industry and sales quantity, so as to calculate sales volume for different products and deduce market shares.

Process Business Tracking and Classification through Stoqo’s Additional Attribute

Stoqo’s flexible reporting enables to combine system fields and additional attributes through simple drag and drop. Furthermore, Stoqo enables users to save such layouts into specific templates, where users could view sales volume reporting by industries at one click.

View Detailed Sales Data by Industries in Stoqo

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